Creating navigation notebook tabs for PDFs from Word Part 2

Continued from Creating navigation notebook tabs for PDFs from Word Part 1

3. Create a Paragraph style which allows for space between the text and the notebook tabs.

For this example, the Normal paragraph style's right Ruler marker was dragged to 6.5. With the ruler marker on 6.5, the text won't overlap with the added shapes.

4. Add and format the text inside the notebook tabs. If needed, use large text sizes to ensure that the tabs can be tapped in the output PDF when viewed on a tablet or 2-in-1 PC.

For this example, Start, Middle, and End were added inside the notebook tabs.

5. Add the hyperlinks to the text inside the notebook tabs.

Select and right-click the text.  Click Hyperlink > Place in this Document. For this example, there are Heading 1 text for Start, Middle, and End in the document.

If needed, change the format of the links. Once exported to PDF, the final appearance of the links on the Word document appears on the PDF as well.

Note: Try not to test the links in Word since the colors will change and the changed color will appear on the output PDF.

6. If needed, select the notebook tabs and then paste them on the other pages of the document.

You can group the notebook tabs by selecting the shapes and click Group on the Drawing Tools > Format tab.

7. Export the document as PDF.

Click File > Create PDF/XPS.

If you want the notebook tabs to be the primary navigation method on the PDF, click Options and clear the Create bookmarks using Headings checkbox. This prevents Word from creating a navigation bookmark tree for the PDF.

8. Open the PDF in a PDF viewer such as Adobe Acrobat and test the hyperlinks to the different parts of the document.

The notebook tab links created in Word in this article were tested to work with Xodo PDF Reader for Android and Adobe Reader for Windows 7/10, Android, and Windows 10 Mobile.


You can use the text hyperlink as a visual navigation on PDFs in a variety of designs, such as in timelines. The same principles apply. By adding shapes and making sure they don't intrude in the text, you can creatively employ the document links to navigate through a long PDF.

In the following example, a company timeline illustration clicks to a different page describing the event for a particular year. Note that the Text Art inside the spheres are large enough so readers can easily tap on them on 5"-14" tablets, smartphones, and 2-in-1 PCs like the Lenovo Yoga and Surface Pro 4. 


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